25 Sep 2013

Title: Administrative Assistant

Office Location: Washington, DC

Organization Overview:

The American Islamic Congress (AIC) is a civil rights organization promoting tolerance and the exchange of ideas among Muslims and between other peoples. AIC a non-religious civic initiative is challenging increasingly negative perceptions of Muslims by advocating responsible leadership and ‘two-way’ interfaith understanding. As Muslim-Americans, thriving amidst America’s open multicultural society and civil liberties, we promote these same values for the global Muslim community.

Our organization grew out of the ashes of September 11. In late 2001, a diverse group of young Muslim Americans incorporated AIC as a 501(c)(3) non-profit and non-partisan organization. Today AIC operates offices in Washington, Boston, Tunis, Cairo, and Basra. Our leaders have published editorials in top newspapers; testified to Congress; provided sensitivity training to law enforcement and members of the armed forces; run workshops on nonviolent reform for young Middle Eastern activists; and spoken at dozens of universities and civic institutions. For more information, visit our website: http://aic.craftedenterprises.com

Position Summary:

AIC seeks a full time Administrative Assistant who will be responsible for providing support to staff by maintaining office administrative systems and processes, assisting with financial reporting, and working with various departments to support AIC’s programs in the US and abroad. An ideal candidate will be experienced in handling a wide range of administrative and support related tasks. Candidate will be able to work independently and prioritize assignments to meet deadlines. Candidate will be well organized and enjoy the administrative challenges of supporting a small office of diverse people and programs.

Key Responsibilities:

  • Greet visitors and answer telephones.
  • Assist with managing office calendar.
  • Assist with processing staff payroll.
  • Process purchase orders and check requests in a timely manner.
  • Make bank deposits and initiate wire transfers.
  • Arrange venues for meetings and conferences.
  • Maintain records of decisions and ensure action items are scheduled for follow up.
  • Research and assist with the preparation of policies and procedures.
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
  • Arrange domestic and international travel and accommodations for employees as needed.
  • Order supplies for office and assist with technical issues.
  • Other duties as assigned.

Qualifications:

  • Bachelors degree.
  • Strong verbal, written communication, interpersonal, and presentation skills.
  • Outstanding analytical and judgment/decision-making skills.
  • Ability to set and meet goals.
  • Excellent communication skills – both written and verbal.
  • Strong knowledge of MS Office, including Word, PowerPoint, and Excel.
  • Experience scheduling international travel arrangements.
  • Support experience in fundraising activities, accounting and public relations desired but not required.
  • Experience successfully creating and/or modifying administrative processes.
  • Strong commitment to AIC’s goals and missions.
  • Arabic language proficiency and/or experience in the Middle East/North Africa is a bonus.

How to apply:

Please send your resume and cover letter to careers@aicongress.org

Learn more about us, our partners and our work at www.aicongress.org.